Meeting notes from November 6, 2014

Topics Covered

  • Introduction
  • Draft Charge
    • Scope
    • Timeline
    • Deliverables
  • Discussion
    • What do we need to know?
    • How do we know what we resources, strengths, problems, needs we have?
    • How do we identify needs?
    • Who should we involve?
  • What next?
  • For Next Time

Topics for Future Discussion

  • Review previous advising taskforce work
  • Discuss strategy for communicating out
  • Finalize description of charge
  • Continue mapping what we know/need to know 

Meeting notes from November 19, 2014

Topics Covered

  • Review previous advising taskforce work
    • 2007 taskforce report
    • 2011 taskforce report
  • Discuss strategy for information gathering & communicating out
    • Surveys
    • Interviews with experts
    • Focus groups with key groups
  • Finalize description of charge
    • Faculty advising
    • Distributed advising
    • Related student support services
  • Continue mapping what we know/need to know
    • Key definitions
    • Resource Availability
      • Advising council
      • DegreeWorks
    • Training needs
      • Professional formation
    • Expectations
    • Best practices

Topics for Future Discussion

  • Background material for our work
  • Continue discussion of DegreeWorks
  • Continue discussion of information gathering/communications strategy

Meeting notes from December 2, 2014

Topics Covered

  • Background material for our work
    • Sample academic advising syllabus
    • Summary comments from student on recruiting & retention panel
    • Advising articles summary and review
    • Creating a baseline common language
  • Continue discussion of DegreeWorks
    • How well is it used across campus?
    • How well is it used by different categories of advisors?
    • What are its strengths/weaknesses/needs
    • Standard academic plans in Degreeworks
  • Continue discussion of information gathering/communications strategy
    • UPdating website on the way
  • Draft advising metrics guide spreadsheet discussion
  • Advising processes discussion
    • Pathways to degree – when & how to provide these
    • When students declare majors

Topics for Future Discussion

  • Advising best practices
  • Communication strategies

Meeting notes from December 17, 2014

Topics Covered

  • Review of meeting notes.
  • Advising Best Practices Discussion – Diane
    • (NACADA Slide Show & EAB Advising Report)
  • Survey Content
    • Group Discussion
  • Communication Strategies – Group Discussion
    • Who do we bring in to fill out our knowledge?
    • What do we want to move forward with – what is important?
  • P&T role and scope document – how does/should “advising” fit in

Topics for Future Discussion

  • Continue discussion of information/knowledge survey
    • Coordinating survey with OPA (avoid duplication, differing definitions, etc.)
  • P&T role and scope document – how does/should “advising” fit in
  • Advising models – Advising as teaching
  • Orienting and re-orienting students
  • Support needed for faculty and for professional advisors
  • The role of degree maps

Meeting notes from January 9, 2015

Topics Covered

  • Review of meeting notes.
  • Survey Draft Review
    • Group Discussion
      • Purpose: Determine how advising is done across campus.
  • KPI/Metrics
    • Set up for discussion at the next meeting.
    • Plan to coordinate with Planning & Analysis.

Meeting notes from January 28, 2015

Topics Covered

  • Review and discuss KPI/Metrics
  • Review and discuss survey
    • Content
    • Timing
    • Deans/Provost review - timing

Meeting notes from February 11, 2015

Topics Covered

  • Review and revised the survey.
    • Discussed timing and communication strategies.
  • Discussed possible impacts to advising during orientation from the new scheduling software.

 

Meeting notes from February 25, 2015

Topics Covered

  • Review of meeting notes.
  • Survey Results Review
  • Framing Report Structure

Meeting notes from March 25, 2015

Topics Covered

  • Review of meeting notes.
  • Advising Luncheon Discussion - continued
  • Review of P&T Process
  • Survey Results Review – continued
  • Next Steps of Report Framework

Meeting notes from April 22, 2015 

Topics Covered

  • Review of meeting notes.
  • NSSE/BCSSE Review
  • KPI/Metrics Review
  • Advising Lunch Debrief
  • Next Steps