- Collection Tool for Race, Gender and Ethnicity (go to Qualtrics for your own QR-coded
form) - Click here for sample form
- What is a Contact?
- A record of educational exchange with clientele
- What is the purpose of Contacts Collection and Reporting?
- Extension's interest in program inclusion
- Federal mandate to report
- State interest in outreach diversty
- To review and react to underserved audiences
- How do you distinguish between educational contacts and business-related contacts?
- Educational
- Use of an educational process
- Consulation
- Presentation
- Publication
- Etc.
- Use of scientific knowledge
- From a person
- Publication
- Website
- Etc.
- Business-related contact
- Not education in process or contact
- Inquiries about time and place of events
- Referrals to other offices
- Coonfirmation of program registration
- Request for a consultation
- Who is required to collect and report contacts?
- Contacts Collection
- All Extension employees
- All Extension volunteers
- Contacts Reporting
- All contacts must be reported
- How they are reported depends on position
- All faculty, Research Associates, Program Associated, Program Assistants, regardless
of funding source, report
- Administrative Assistants submit contacts data to Agents
- Policies and guidelines
- Report in Activty Insights
- Multiple contacts with one indiivdual in one day
- Multiple staff members addressing the same ausience
- Combining contacts for multiple activities
- Educational contacts between paid staff and colunteers are counted
- Business-related contacts are not counted
- Interal educational contacts can be counted
- Forms for contacts collection
- Daily contacts and Travel Log
- Don't have to use these forms
- Paper records of contacts kept for 5 years (can be digitally stored)
- Procedures for collection and reporting
- Program Participant Self-reporting format
- Method is optional, not required
- Preferred method by Federal Government
- SInce voluntary, may result in poor participation
- However, still need to record contact of app participants
- Large amount of non-participation may required observer-collected data, although federal
governmenet does not prefer this method
- Data collected is Race, Gender and Ethnicity
- Easy to use form, with QR code, in Qualtrics
- Can be done qickly at beginnign of program
- Most participants have smart phone
- Can use paper if people do not have smartphone
- Attendance log and Qualtrics samples: Click here for information
- Observer-collected Contacts log here
- Daily contacts and travel log here
- Support staff contacts Log here
- For more information, contact:
- Your Regional Department Head
- Your Supervisor
- Extension DIrector's Office
- Mary Fran San Soucie, Civil Rights Coordinator
