Travel Information

Important Information for All Traveling Faculty and Staff

Please familiarize yourself with the rules and regulations pertaining to travel. Failure to comply, may result in loss of reimbursement.

In-State/Out-of-State Travel

It is mandatory that prior to any type of travel, whether by car or plane that an In-State and Out-of-State Justification/Advance form be filled out and returned to the Business Operations Manager in 219 Herrick, a minimum of 2 weeks prior to departure. Please remember all out-of-state travel, regardless from which account the travel is being paid, has to be approved by the department head and the dean.

In-State and Out-of-State Justification/Advance forms will not be accepted after the travel has been completed. These must be submitted PRIOR to travel.

Cash Advance

If you are requesting a cash advance the justification form needs to be returned to the Business Operations Manager (219 Herrick) a minimum of 3 weeks prior to your departure date. We cannot guarantee a cash advance if your request was not submitted within this time frame.

Please note that you can receive 80% of meals and lodging and 100% of your registration fees in the form of a cash advance. The remaining 20% will be reimbursed to you when you return.

Remember - you will need to fill out a Travel Expense Voucher within 10 days of your return if you received a cash advance. University Business Services will not make any exceptions.

Airline Tickets

State travel policy now requires travelers to use the purchasing card (department credit card) for individual employee airfare purchases. Our department has chosen to use a local travel agency to book and purchase all airline tickets for our faculty and staff. Effective immediately, the Travel Station will be responsible for all bookings. Please contact them at 587-8747 to book your ticket(s).

Immediately Following Your Return

Once you have completed your travel please follow the steps below.

1. Please fill out a Request for Travel Reimbursement or a Travel Expense Voucher. Contact the Business Operations Manager for a travel reimbursement form.
2. Be sure to attach all receipts.
3. Sign the bottom of the form and return to the Business Operations Manager in 219 Herrick within 30 days.

Remember - you will need to fill out a Travel Expense Voucher within 10 days of your return if you received a cash advance. University Business Services will not make any exceptions.