1100.00 Procedures for Requesting Use and User Requirements
Revised June 1994; Revised October 2001; Reviewed October 2004; Next Review October 2007; Revised July 2008; Revised February 2009; Revised February 2011; Revised December 2011.
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Table of Contents
- 1100.00 Distribution Procedures for Requesting Use and User Requirements
1100.10 Building Interior
Individuals not associated with the University who are requesting short-term use of
University facilities, or student’s requesting short-term use of university facilities
for non-university purposes are required to submit a formal request to University
Conference Services, located in the Strand Union. The requestor is required to complete
the Reservation Agreement (sample agreement).
For long-term rentals or use of major facilities (i.e., Brick Breeden Fieldhouse,
residence halls) contact Conference Services. See also /policy/facility_use/facuse1000.html
1100.20 Outdoor campus
Outdoor campus spaces may be used in accordance with the MSU Free Expression Policy. Requests for Outdoor Programs are made in accordance with the instructions available online at https://www.montana.edu/engagement/outdoor-program-request/ or from the Student Activities Director located in the Student Union Building.
1100.30 Requirements for all University facilities requests
- Maintain liability insurance to cover the user's activities on campus and in university facilities in an amount no less than One Million Dollars ($1,000,000) unless a lesser amount of insurance is approved by Legal Counsel. The Certificate of Insurance Form that may be required is available at https://www.montana.edu/engagement/outdoor-program-request/.
- Indemnify and hold the University harmless for any damages arising from the user’s use of University facilities.
- Provide and pay for adequate supervision and/or security, as required by the Director of Facilities Services, Chief of University Police, and/or a building supervisor.
- Comply with all University regulations.
- Pay the appropriate rental fee and/or other charges (including a damage deposit if appropriate) for the use of the facilities and services. Payment may be required in advance of requester's use of the facilities.
1100.40 Misrepresentations in agreements
Misrepresentations in the agreement to use University facilities or failure to comply with the stated procedures of this policy are grounds for immediate cancellation of granted approval and withdrawal of reservation privileges.