Floating Holiday Policy

Table of Contents

Scope

100.00 Floating Holiday

200.00 Eligibility

300.00 Hours Requirements

400.00 Availability

500.00 Work and Leave Use Requirements

600.00 Faculty Usage

700.00 Request Process

800.00 Special Situations

900.00 Payout and Rollover Prohibitions

Scope

This policy applies to all employees except short-term workers and student workers; employees subject to a collective bargaining agreement should consult the applicable collective bargaining agreement

100.00 Floating Holiday

A floating holiday is a personal day that provides an employee with one scheduled day off per calendar year. Eligible full time employees shall receive one floating holiday and eligible part time employees shall receive one prorated floating holiday based on FTE per calendar year. A floating holiday shall not exceed eight hours per calendar year and must be used all on one day. An employee who works in two or more positions at the same or different agencies shall receive one annual floating holiday based on their primary position, regardless of the number of positions held.

Academic year faculty, including non-tenure track faculty, may only use their floating holiday on the Wednesday of fall break (directly prior to the Thanksgiving holiday). Academic offices must remain open on this day and use of the floating holiday cannot result in the cancellation of a class, office hours, lab, or studio sessions, advising, supervision of graduate students or any other instructional time.

Unused floating holidays expire at the end of each calendar year, do not roll-over or accrue after December 31 of each calendar year, and shall not be cashed or paid out to an employee at any time. If an employee terminates employment after using a floating holiday and is subsequently rehired in the same calendar year, the employee shall not receive an additional floating holiday in that same calendar year.

200.00 Eligibility

• Each eligible employee shall receive one floating holiday per calendar year.
• The floating holiday is available to eligible employees immediately upon
• Student employees, graduate students, and short-term workers are not eligible for a floating

300.00 Hours Requirements

• A full-time employee shall receive eight (8) hours of floating
• A part-time employee shall receive prorated floating holiday hours based on
• A floating holiday shall not exceed eight hours per calendar year, prorated based on

400.00 Availability

• A floating holiday provides an employee with one scheduled day off with pay per calendar
• An employee’s ability to use the floating holiday is limited to one scheduled day per calendar
• Employees must use all of their floating holiday hours on one An employee may not divide floating holiday hours across multiple days or use less than the full floating holiday earned.
• An employee who works in two or more positions at the same or different agencies shall receive one annual floating holiday based on their primary position, regardless of the number of positions held.

500.00 Work and Leave Use Requirements

• An employee shall not perform work, record time worked, receive holiday pay, or bank holiday hours on a scheduled floating holiday.
• If an employee works on a day originally scheduled as a floating holiday, the day reverts to a regularly scheduled working day. The employee and supervisor shall reschedule the floating holiday for another date.
• Except academic year faculty and non-tenure track faculty, employees must record use of the floating holiday on their timesheet in the MSU time entry system, No more hours may be recorded than employee is eligible for.

600.00 Faculty Usage

• Academic year faculty, including non-tenure track faculty, may only use their floating holiday on the Wednesday of fall break (directly prior to the Thanksgiving holiday). Academic offices must remain open on this day.
• Academic department heads must ensure that use of the floating holiday by faculty or staff in a college would not disrupt the educational experience of students. For example, the use of a floating holiday cannot result in the cancellation of a class, office hours, lab, or studio sessions, advising, supervision of graduate students or any other instructional time.
• Fiscal year faculty must also ensure there is no interruption to instructional time but may use the floating holiday using the request process described below.

700.00 Request Process

• Except for academic year faculty and non-tenure track faculty, employees must request a floating holiday in writing and in advance to their Employees must schedule the time off in collaboration with their supervisor and according to department procedures.
• A supervisor may deny an employee’s floating holiday request to meet workload deadlines, maintain required staffing levels, maintain an employee’s regular hours per workweek, avoid disruption of instruction or education, avoid accrual of overtime or compensatory time, or other business reasons.

800.00 Special Situations

• If an employee terminates employment after using a floating holiday and is subsequently rehired in the same calendar year, the employee shall not receive an additional floating holiday in that same calendar year.
• If a part-time employee uses a floating holiday and subsequently becomes a full-time employee in the same calendar year, the employee shall not receive additional floating holiday hours in that same year.

900.00 Payout and Rollover Prohibitions

• Unused floating holidays expire at the end of each calendar
• Floating holidays do not roll-over or accrue after December 31 of each calendar
• Floating holiday is not Floating holidays shall not be cashed or paid out to an employee at any time.