Requisition – A cart that has been reviewed and submitted by a requester. The requisition goes through an approval workflow for review.

Purchase Order (PO) – Automatically Generated by SmartBuyMSU after a requisition has been approved.  SmartBuyMSU sends PO to the supplier to initiate the purchase.

Receipt – Electronic record that goods or services are received.

Invoice – Document from a supplier requesting payment for delivery of goods and services.

Commodity Codes - A code which categorizes the product or service being purchased. MSU uses UNSPSC codes. Codes are used for approval routing, spend analysis, and supplier classification.

Shopper - Student employees and graduate students are Shoppers, can search and add items to their cart. Shoppers can only assign their cart to a Requester to review and place the requisition.

Requesters - Can place requisitions and are ultimately responsible for completing mandatory fields.

Approvers - Are responsible for reviewing and approving the Requisitions, Purchase Orders or Invoices.

Hosted Catalog - Provides access to MSU prices but is maintained within SmartBuyMSU.

Punchout Catalog - Shopping experience maintained on the Supplier’s website. Connects directly to the vendor’s website. It will look and behave like you are shopping on the vendor's website.  

Non-Catalog Requisition - Process to initiate a purchase for goods and/or services that are not available in a punchout or hosted catalog.  In most cases, Requestors should obtain a quote from a supplier to attach to the requisition.

Contract Request Form - Process to initiate creation of a contract for services.