Use the following table to choose the right location for the data you need to store.

Effective 12/17/2021, BOX is no longer an acceptable storage location for MSU Owned data.

Data Type
Microsoft Teams
OneDrive for Business / SharePoint
Opal
Knox
Docusign
Email
Blackmore
Budget information
Yes
Yes
Yes
No
Yes
Yes

Yes
Contracts
Yes
Yes
Yes
No
Yes
Yes

Yes
Course evaluations
Yes
Yes
Yes
No
Yes
Yes
Yes
Data classified as Public
Yes
Yes
Yes
No
Yes
Yes
Yes
Data classified as Restricted
Yes*
Yes*
Yes
Yes
*Yes*
No
Yes
Employee and student IDs/GIDs (even when combined with names) or initials
Yes*
Yes*
No
Yes
*Yes*
No
Yes
Planning documents
Yes
Yes
Yes
No
Yes
Yes
Yes
Staff search committee notes
Yes*
Yes*
Yes
No
Yes
Yes
Yes
Student grades and records
Yes*
Yes*
No
Yes
*Yes*
No
Yes
Bank account numbers
No
No
No
Yes
*Yes*
No
No
Credit card numbers
No
No
No
No
No
No
No
Data classified as Confidential
No
No
No
Yes
*Yes*
No
No
Drivers license numbers
No
No
No
Yes
*Yes*
No
No
International Traffic in Arms Regulations (ITAR) and Export Administration Regulations (EAR) governed data
No
No
No
No
No
No
No
Passport Visa numbers
No
No
No
Yes
*Yes*
No
No
Payroll ACH numbers
No
No
No
Yes
*Yes*
No
No
Research data subject to export controls
No
No
No
No
No
No
No
Social Security numbers
No
No
No
Yes
*Yes*
No
No

* To include these, the OneDrive/SharePoint must not have an external share and the share must be adequately controlled to least privilege, internal use only.

Updated: 12/02/2024