Travel

Conference Location

Montana State University is located in Bozeman, MT. Most CUWiP events will be held on campus, any off campus events will have shuttles for participants. Shuttles will take praticipants to and from the hotel. On campus students will be led by the CUWIP organizers.

Booking Travel

Students should speak with their home institution before registration to see if they are willing to fund the travel expenses. You should think about how you will get to Bozeman (Flying or driving). If there are other students from your university coming to the conference consider traveling in a group. 

It is not a requirement to book your travel before registration, but please have an estimate of how much it is going to cost. If you are traveling by plane and your travel cost will not be covered by your department, your airfare can be covered if you get prior approval from conference organizers ([email protected]). CUWiP is meant to be for all so PLEASE DO NOT HESITATE TO INQUIRE ABOUT TRAVEL REIMBURSEMENT!

*Note: Please understand that the conference organizers expect that airline tickets are purchased no later than a month before the meeting. If a student delays the approval process or waits to purchase a flight after approval has been given resulting in a higher expense, she/he may be denied full reimbursement of the airfare.  Frequent flyer miles cannot be used in lieu of a ticket wherein the traveler expects to receive reimbursement for a comparably priced ticket although she/he used miles. 

Travel Reimbursement 

  • Traveler that have been pre-approved to be reimbursed by Montana State University must keep all of there receipts and submit them at time of arrival. If you have specific questions regarding this please contact us!
  • All travelers seeking reimbursement from MSU must fill out a W-9.
    • Depending on your circumstances, it may be necessary for the host institution to withhold tax from your travel reimbursement.  If you are considered a nonresident alien for tax purposes, IRS Form W-8BEN must be submitted with your travel reimbursement request.   
  • Only travel expenses will be reimbursed, meal/snack expenses will not be.
  • Personal Car Mileage will be reimbursed by MSU based on current mileage rate ($0.575)

Getting to Bozeman

Arriving by Car

Driving Direction

Coming from the west

  • From I-90 take exit 306 (7th Ave), follow for seven miles until you reach your destination

Coming from the east

  • From 1-90 take exit 313, take Bozeman trail RD which turns into Kagy blvd, turn righ onto S 11th Ave. You have reached your destination. 

Arriving by Plane

  • To get to Bozeman you fly into Bozeman International Airport.
  • Airlines that fly into Bozeman
    • United
    • Frontier
    • Delta 
    • Southwest
    • Sun Country
    • Allegiant
    • American Airlines

Accommodations

Conference participants will have lodging at the hotels listed below. Shuttles will transport participants between conference activities and hotel. Each hotel room will have 2 participants  per room, please reach out to conference organizers ([email protected]) if there is a roommate preference otherwise all attendees will be assigned randomly. If there are any special restrictions/requests please do not hesitate to reach out to conference organizers. Hotel costs are entirely covered by conference organizers.

Homewood Suites Bozeman

Country Inn and Suites

Courtyard Bozeman

Meals

All meals are provided by the conference and catered by Montana State University. Dinner is provided both Friday and Saturday nights, and lunch on Saturday and Sunday. Along with meals several coffee and snack breaks are set up throughout the conference. If there are any dietary restrictions please reach out to conference organizers ([email protected]) after registration and let us know! We will work our hardest to meet any such needs.