Housing Priority Selection

Housing Priority Selection is a process offered to all current residence hall students to apply and sign-up for their 2024-2025 room assignment. If you have questions or concerns, please contact University Student Housing - 406-994-2661 or [email protected]

Important Information

• All returning students must submit the Housing Application to live on campus for the 2024-2025 academic year.
• Residence hall contracts are for the duration of the academic year (Aug 2024-May 2025). 
• All residence hall students are required to have a meal plan. 
• Any student going through the Resident Advisor selection process are encouraged to fill out their Housing Application during this process if their backup plan is to live on-campus.

Cancellations

Cancellations must be done before May 10, 2024 at 5pm MST to avoid paying a $300 cancellation fee. Any room cancellations after this time will accrue the $300 cancellation fee.

Self-Selection Information 

• Those who have completed their application by February 9, 2024 will be assigned a time to log back into the Housing Portal.  Students will receive an email on Thursday, February 15 with their assigned time and information on how to pick their room for the 2024-2025 academic year.

  • Time slots are given on a first come first serve bases and begin at 9am on Tuesday, February 20, 2024.

  • Students may log in to the housing portal any time after their assigned time to pick their room.  

  • Changes or adjustments must be done before 5:00pm MST on Friday, February 23, 2024.

• Roommate groups are an IMPORTANT part of the process and students will want to read the section on the Housing Priority Selection FAQs below for more information about how roommate groups work. 

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Part 2: Creating and Managing Roommate Groups

Part 3: Room Selection

Room Structure from Room Selection Video

• Julia Martin Apartments - Example: JMA 101A-A
  • 2 and 3 Bedroom Apartments 
    • 101 - Building Number
    • A - Apartment Number
    • -A - Bedroom Number
• Madison and Jefferson (Headwaters Complex) - Example Jef 109A-A
  • 3 and 4 Bedroom Suites
    • 109 - Suite Number
    • A - Bedroom Number
    • -A - Bed Space (will always be A)
• Gallatin (Headwaters Complex) - Example Gal 201A-A, 201B-A, 201C-A, 201C-B
  • All suites are 3 bedrooms with 4 students per suite
  • A and B are single occupancy bedrooms
  • C is the double occupancy bedroom (with roommate in bedroom)
    • 201 - Suite Number
    • A, B, C - Bedroom Number
    • -A - Bed Space 
      • Single occupancy bedrooms will always be A
      • Double occupancy bedrooms will have an A and B

Know Before You Go - Helpful Housing Tips

Timeline

January 29, 2024 at 5pm MST

• Housing Priority Selection Opens.

January 29, 2024 at 5pm MST through February 9, 2024 at 5pm MST

• Current Residence Hall students have the opportunity to complete their housing application and agree to the contract.
• All students will complete the online housing application apply online.  

February 9, 2024 at 5pm MST

• HOUSING PRIORITY SELECTION DEADLINE! Current students can still complete a Returner’s Application after this deadline; however, students will be assigned by our assignments team and not eligible to go through room self-selection. 

February 15, 2024

• Students who have completed housing application between January 29 - February 9, 2024, will receive their self-selection timeslot in their preferred email. This timeslot will allow students into the Housing Portal to select their room assignment for 2024-2025.

February 12-16, 2024

• Students finalize roommate groups.

February 20-23, 2024

• Students will go into the Housing Portal during their timeslot and pick their exact room assignment and assign any roommates from their roommate group. *students may log into the portal any time after their assigned time until 5pm on February, 23, 2024. 

February 20 at 9am MST through February 23, 2024 at 5:00pm MST

• Students can make changes to their room assignment, change rooms, change halls, adjust anything regarding their room assignment before 5:00pm MST on February 23, 2024.

February 26 through March 7, 2024

• University Student Housing staff will assign any student who has a completed Housing Priority Selection housing application, but did not self-select their room assignment for 2024-2025.

May 10, 2024 at 5:00pm MST

• Financial Obligation Deadline - - students who secure their room for 2024-2025 and cancel prior to this date will NOT be charged any fees or the $300 cancellation fee.  Students who cancel their 2024-2025 application after this date will be charged the standard $300 cancellation fee.
   

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FAQ's

1. 1. Click Login.

   2. Enter your Preferred Email (the email you have selected in My Info as your preferred email).

   3. Click Forgotten or New Password.
   4. Check your preferred email for a message containing a link to set your password.
   5. Set your password and log-In.
   • • Unsure of your preferred email? The housing portal uses the preferred email address listed in My Info. If you do not know your preferred email, you may visit My Info to view or update your preferred email.

• I can’t log into the portal. Help!
  • Are you clicking on Register or Log In? Make sure you are clicking on Log In!
  • Do you remember your preferred email? You can look it up in MyInfo or you can call the University Student Housing Office at 406-994-2661 (M-F; 8am-5pm) and we can help you figure that out. Once you know your preferred email, you can enter that and hit forgot password button. This will send a password reset link to your preferred email address and you can reset your password to something that you will remember.
    • Helpful Hint: Username = preferred email
• What should I do to make sure that everything is set up and ready to go when my window of time opens up?
  • Complete an application for the 2024-2025 academic year between January 29 - February 9!
  • If you want to live with a specific roommate or group of roommates, make sure your group discusses in advance who will be the group leader and who has the best assignment time slot. Make sure everyone has completed a housing application by February 9.
  • If you are signing up with a roommate group, make sure you have discussed and communicated in advance which halls and room types you are willing to live in and your back up plan if your first preference falls through.
  • Make sure you complete your online profile and update any preferences you may want for the following year.
  • Make sure you have a few back up spaces in mind in case you find that your preferred spot has been taken.
• As a returning student, what are my living options for next year? 
  • Returning students are eligible to live in Jefferson and Gallatin (Headwaters Community), Julia Martin Apartments, and Pryor and Colter (Johnstone Center). We will have a limited number of rooms available in the traditional freshman residence halls as well.
• How do I get a single room for next year?
  • Students interested in a single room for next year, should apply early and before the priority deadline (February 9, 2024). There are single rooms set aside for returning students.
• What do I do if I just want my same room as this year?
  • If you have a specific need and are requesting to stay in your same room as this year, please still go through the room selection process to ensure you have a space for 2024-2025 and also contact our office at 406-994-2661 or [email protected] to discuss options.

Roommate Groups and Group Leaders

• What is a roommate group and how can I add people to it? What if I can’t find a specific person to send a request?
  • You can be in one roommate group at a time. If you want to switch groups you will have to log in to the portal and remove yourself from your current group before you can be added to another group.
  • The first question to ask about your specific person request is if they have started an application for the term you are applying for? If they haven’t started an application for the same term, then you won’t be able to search for them to send a roommate request.
  • Second, if they have started an application for the same term, check to see if one of you chose Gender Inclusive Housing. If one of you did and the other didn’t, then you must edit your profiles to match.
• What are the group leader responsibilities?
  • The group leader bears the responsibility of setting up the group, adding all the members, and selecting the room for themselves and everyone in their group. This person should be the person with the earliest assigned selection timeslot but should also be someone you can count on to complete these tasks for your group. As a group, you should decide ahead of time who will be taking the singles and doubles in the suite or if that is applicable.
    • NOTE: Gallatin has 3-bedroom suites (1 double room and 2 single rooms per suite for 4 students total).
• What happens if my group leader doesn’t select the room in time or tries to select and the room has already been taken?
  • This is why you need a backup plan! Once the selection process is over and it is confirmed that you didn’t receive your first preference, you can possibly change your room assignment during the Room Change process. Often times we will have cancellations and as the spaces become available, students can make changes to their room assignments.
  • As a group you should also discuss what your back up plan is if you want a 3 or 4 bedroom suite and that isn’t available when you are choosing your spaces. Would you want to pair up and assign yourselves to doubles in a different hall or would you want to look at some other option.
    • NOTE: The group leader can only assign people to the same room. If you have to go to your plan B then the group leader won’t be able to assign everyone. Make sure you are communicating well with your group!
• Someone I don’t want to live with sent me a request to join their roommate group, what do I do? I don’t want them to know that I don’t want to live with them.
  • You are in no way obligated to accept roommate group requests if you don’t want to. Please decline the request so that the requester can choose another roommate option.
• My friends and I signed up to live together and got our preferred option during the selection process. Now they want to live off campus but I still plan to live on. What are my options?
  • You have a few options. 1) You can put in a request for new roommates if you have someone else in mind that you want to live with. 2) You can go through the Room Change process and reassign yourself somewhere else on campus. 3) You can do nothing and we will assign new roommates to the empty spaces in your room.
• What happens if I don’t select a roommate group or select a room during the selection window?
  • If you complete a 2024-2025 application but don’t choose a room during the selection process, we will assign you a room based on the application you completed.

Priority Deadline and Changes after Self-Selection

• Can I apply after the priority deadline?
  • Yes! Students who apply after February 9, 2024 will be assigned to a room by our assignments team and housing applications will be processed by completed application date with all new incoming students for 2024-2025. If you believe you will need housing for the 2024-2025 school year, it is best to apply prior to the housing priority deadline and self select your room.
• What happens if I select a room and then change my mind within the selection period?
  • You can log into the application again and use the Room Change page to change your selection.
• What happens if I select a room and then change my mind AFTER the selection period has ended?
  • You can log into the application again and use the Room Change page to change your selection. Room Change will not available between February 23 at 5pm – mid-April.
• How do I make a Room Change when Room Change is available? 

• • Log into the Housing Portal 
  • Click on ‘Apply for Housing’ in the gold bar 
  • Click ‘Continue’ on the 2024-2025 Residence Hall Application 

• • Click ‘Save and Continue’ on the bottom of the Roommates Page 

• • • If you have a specific roommate request or want to change anything on this page, you can. 

• • This next page will put you into Room Change 

• • • You can filter by all sorts of things (hall, room type, etc.) to find an available room
    • Please be advised that single room options across all residence halls are limited and may not be available
    • The available rooms in a given hall will tell you what type of room it is before they select it 

• • • • Headwaters 

• • • • • Gallatin Hall

• • • • • • Double Room – A double bedroom in the 3 Bedroom Suite – Students booked in this space will share their bedroom with 1 other student and the suite with 2 more students 
          • Single Room – A single bedroom in the 3 Bedroom Suite – Students booked in this space will have their own bedroom but share the suite with 3 other students 
          • 2 Bedroom Shared Bath – A single bedroom that will shared their bathroom with 1 other student – No other shared community space – VERY LIMITED 

• • • • • Jefferson/Madison 

• • • • • • 3 Bedroom/4 Bedroom Suite – A single bedroom in the 3 Bedroom or 4 Bedroom Suite – Students booked in this space will have their own bedroom but share the suite with 2-3 other students 
          • 2 Bedroom Shared Bath – A single bedroom that will shared their bathroom with 1 other student – No other shared community space – VERY LIMITED 

• • • • • Julia Martin Apartments 

• • • • • • 2 Bedroom/3 Bedroom Apartment – A single bedroom in the 2 Bedroom or 3 Bedroom Apartment – Students booked in this space will have their own bedroom but share the apartment with 1-2 other students 

• • • • • Johnstone – Pryor/Colter 

• • • • • • Double – Students booked in this space will share their room with 1 other student 
          • Single/Double as Single/Small Single – Students booked in this space will have their own room – VERY LIMITED 

NOTE: If you are not seeing a specific room type or room number, another student has booked the space and it is unavailable at that time.

• Do I have to go through Room Change? That seems like a lot of work.
  • Students who go through Room Change can see any available space in real time as other students are changing their rooms or cancelling their applications. Room Change will not available between February 24 at 5pm – mid-April.
  • You may also submit a room change request in "Forms" in the Housing Portal starting in mid-April.
  • If you don't want to go through Room Change but want to discuss your options to change your housing, please email us at [email protected], call our office at 406-994-2661, or stop by the University Student Housing Main Office (located on the first floor of Miller Dining Commons) to discuss options.