2025 State Tournament · Tues, March 4, 2025

What is an Event Supervisor?

Event Supervisors oversee a specific event in accordance with the Science Olympiad Rules Manual. Event Supervisors design the event, recruit additional team members, and administer and grade the event on tournament day.  Event Supervisors are MSU faculty, graduate students, staff or members of the community. Members of the Montana Science Olympiad Club at MSU are also invited to serve as Event Supervisors.  

Past experience with Science Olympiad is helpful but not required.  We are here to support your success, whether you are a seasoned veteran or a first year Event Supervisor.  Event Supervisors are vital to a successful tournament, and we are grateful for your contributions!

Questions?  Contact our staff at [email protected] or call us at (406) 994-7476

Timeline and Tasks

Use this checklist to ensure you are prepared for the Science Olympiad tournament.

Interest Form and Registration

If you are curious about becoming an Event Supervisor, please complete the interest form.  This form gauges interest and experience only and is non-committal.  Our staff will discuss with you the role and responsibilities of Event Supervisor, and if you remain interested, provide you with the registration form.  

Past Event Supervisors and collegues who have provided a verbal confirmation to serve as Event Supervisor are still required to complete the Event Supervisor Registration Form.  Completion of the form allows our staff to access vital information for event planning purposes.  Please email us to receive the registration form. 

Questions?  Contact us at [email protected] or (406) 994-7476

Fill out the Interest Form HERE!

Orientations

New and returning Event Supervisors are strongly encouraged to attend an in-person or virtual orientation. Please complete the RSVP form to choose an orientation date, or indicate you are unable to attend, or that you are a seasoned Event Supervisor who does not need to attend the orientation. Our staff will reach out to you to reschedule an orientation if none of these dates work for you.

For new  Event Supervisors: (2025 Dates)

  • Dates to be announced.

For returning Event Supervisors: (2025 Dates)

  • Dates to be announced.

RSVP - Orientations To Be Announced

Did you miss the orientation or wish to review some of the material?  Check out the resources below to review the slides from the presentation or listen to the recording of the orientation.

Questions?  Contact us at [email protected] or (406) 994-7476

Event Supervisor Orientation
Slides will be posted here           Recording will be posted here

Science Olympiad Meet-and-Greet

Save the date for the Science Olympiad Meet-and-Greet on Tuesday, January 21st, 4:30-6pm.  Enjoy light appetizers, beverages, and desserts hosted by the Science Math Resource Center.  Current and potential event supervisors, sponsors, and MSU Science Olympiad Student Club members meet and learn about the upcoming tournament and events.  

  • Tuesday, January 21st
  • Grandmother's Hall and room 102 in American Indian Hall 
  • 4:30-5:10pm · appetizers and reception
  • 5:10-6pm · presentation of events and Q&A 

RSVP HERE!

Event Supervisor Checklist

Registered Event Supervisors will find this Event Supervisor Checklist a valuable resource to prepare for Tournament Day, Tuesday, Mar 4, 2025.

Background Checks

Event Supervisors are subject to a background check as outlined by MSU Policies and Procedures.  MSU Human Resources will inititate a background check through Sterling Checks, a third-party background check service. Event Supervisors should watch for an email from Sterling Checks and follow the instructions provided to ensure a background check is completed before tournament day.

Questions?  Email us to learn more about background checks.

Deadline for Background Checks:  To be announced for 2025

Confirm Room, Material, & Volunteer Needs

Event Supervisors indicated on the initial registration form any room, material, and volunteer needs.  If anything has changed since the registration form was completed, or if you indicated 'don't know yet' on the form, we will need to confirm with you the room assignment, material purchases, and volunteer needs.

Science Olympiad staff will email you to confirm these needs.  Please review the email and let us know if there are any changes.  Please contact us if you have not received a confirmation email by Friday, March 15th.  

Deadline to Confirm Needs:  To be announced for 2025

Scilympiad: Scoring Software

Montana Science Olympiad uses a scoring software called Scilympiad to enter scores for the tournament.  All Event Supervisors and Co-Supervisors who enter scores will need an active Scilympiad account prior to tournament day. 

New Event Supervisors

    1. New Event Supervisors will create a new Scilympiad account here.
    2. Click the 'Log in' tab in the upper-right corner, then 'New Member', then 'Create a new account'
    3. Enter your information and click REGISTER
    4. Complete your profile information and choose your main role (Currently Scilympiad has only the "Assistant ES" option)
    5. On the 'Events to Supervise' window, choose the events(s) you are hosting.  Choose the correct division (B is middle school, C is high school).  If you are doing both, choose your event under both menus.
    6. After you complete your account registration our staff will link your event to your account.

Returning Event Supervisors

    1. Returning Event Supervisors can access the Scilympiad account here
    2. Confirm access to your previous account then our staff will link your event to your account.

The Science Math Resource Center has created this video tutorial for the Montana tournament.  Watch it here:  Event Scoring in Scilympiad

Questions?  Contact us at [email protected] or (406) 994-7476

Deadline to Create Account:  To be announced for 2025

Print Tests and Answer Keys

Event Supervisors are encouraged to print tests and answer keys for their events.  Our Science Olympiad staff can help you determine how many tests to print.  Contact us and we'll confirm the block schedule and number of participants in your event.

The Science Math Resource Center can print tests and answer keys for you if you are unable to print them.  Please email us to request a link to a shared folder where you can upload your tests and answer keys.  Tests and answer keys will be in the Event Supervisor Packet for pick-up.

Deadline for SMRC to print:  To be announced for 2025

Packet Pick-up

Event Supervisor Packets will be available for pickup in Reid Hall 206 prior to tournament day. Please note that the elevator in Reid Hall is inoperable.  Contact us if you are unable to pick up your packet at the times or location listed. 

  • Dates and times to be announced.

Questions?  Contact us at [email protected] or (406) 994-7476